Memorandum

Business Studies J.S.S 3 Third Term

WEEK 3

Memorandum

Performance Objectives

Students should be able to:

    1. State what a memorandum is.

    2. List the features of the memorandum.

    3. Produce a memorandum.

Content

Meaning of Memorandum

Memorandum is also known as a memo. It is the correspondence or messages exchanged by people in the same organization. For example, the principle of the school can send a memo to all the teachers to pass information. Unlike letters, memos have no salutation and no complimentary close. Depending on the length of the message, a memo could be typed on half sheets or full sheets. Many organization now use standard memo forms containing keywords such as To, From and Date.

Features of Memorandum

1. Memo heading: A memo heading includes the name or designation of the person the memo is being sent to (TO), who the memo is from (FROM), the date the memo is being sent (DATE) and what the memo is about (SUBJECT). All lines of the heading should begin at the left margin and align (line up). You should double space in between the parts of the heading. Also, you should TAB as follows;

I. Tab twice after typing TO;, to key the name.

II. Tab once after typing FROM;, to key the name.

III. Tab once after typing DATE;, to key the subject. The subject information should be in ALL CAPS.

2. Body of the Memo: The paragraphs of the memo should begin at the left margin and be in single line spacing in between paragraphs.

3. Name/Initial: A double space should be left below the body of the memo to key in the name or initials of the writer.

4. Attachment/Enclosure: If another document is attached to a memo, the word ‘Attachment ‘ is keyed at the left margin, after leaving a double spacing below the reference name or designation. If a document accompanies the memo but is not attached to it, type the word ‘Enclosure

 

                                          Format of a Memorandum

FROM: House Mistress                                        TO All Students

             Blue House                                                      Blue House

Ref:      HB/5                                                                 DATE: 06-07-20            

                                             DEFACEMENT OF WINDOWS        

Several windows of Blue House have been defaced through gumming of posters. When the posters are subsequently removed, ugly marks are left on the windows.

I would like to appeal to those who find it necessary to leave posters on the windows to use sellotape instead of gums. Such posters should not be left permanently. The usual cooperation of all students will be appreciated.